Non-profit

Digital Transformation of GSB Mandal Dombivli

Vidusys transformed GSB Mandal Dombivli's operations from paper-based to digital, streamlining registration, digitizing memberships, and ensuring compliance. This enhanced data management, reduced costs, and kept members informed with regular updates, saving volunteer resources.

Client Overview:

GSB Mandal Dombivli, a non-profit organization established in 1979, sought to modernize their operations and reduce reliance on outdated paper-based systems. As an integral part of the community, we at Vidusys undertook the task of transforming their activities using technology.


Project Objectives:

  • Implement a smoother registration system.
  • Digitize membership details to transition from paper-based systems to digital convenience.
  • Reduce costs and consolidate membership data.
  • Maintain up-to-date member information through online self-service.
  • Ensure compliance and manage the change for a smooth transition.
  • Provide regular event updates and mandal activity information to members.
  • Reduce offline queries and save volunteer bandwidth.


Our Approach:

At Vidusys, we initiated the project by understanding GSB Mandal Dombivli’s needs and objectives. We focused on the following key areas:


1. Registration System:

We developed a streamlined online registration system, making it easier for new members to join and existing members to renew their membership without relying on paper forms.


2. Membership Digitization:

We digitized all membership details, transitioning from paper records to a digital database. This significantly reduced costs and allowed for better data consolidation and management.


3. Self-Service Member Updates:

Members could now update their details online, ensuring that the database was always current. This eliminated the need for offline form submissions and manual updates.


4. Compliance and Change Management:

We ensured that all digital processes adhered to compliance requirements and managed the change process to facilitate a smooth transition from offline to online systems.


5. Communication and Updates:

We implemented a system for sending regular event updates and mandal activities to all members. This kept everyone informed and reduced the number of offline queries, saving volunteer time and effort.


6. Robust and Scalable System:

We built a scalable and secure system to preserve GSB Mandal’s records and create a single source of truth for all information sharing. This ensured that data was well-preserved and secure.


Results:


  • The online registration system improved the efficiency and ease of joining or renewing membership.
  • Digitizing membership records reduced costs and improved data management.
  • Online self-service for members ensured that information was always up-to-date.
  • Regular updates and event information reduced offline queries, saving volunteer resources.
  • The robust and scalable system ensured data security and created a reliable source of truth for the organization.

Conclusion:

By partnering with Vidusys, GSB Mandal Dombivli successfully transitioned from an age-old paper-based system to a modern, digital platform. This transformation not only streamlined their operations but also enhanced member engagement and data management. The digital shift allowed GSB Mandal to operate more efficiently and effectively, preserving their legacy while embracing technological advancements.